Keep Your Business and Yourself Compliant With the Law
Keep your business, your business and stop wasting valuable time and money running paper through an antiquated shredder. Let us provide you with a locking container and we’ll securely recycle all of your paper waste. At your request, we can also provide you with a Certificate of Destruction documenting the service date each and every time we’re on site.
From start to finish, our services are a closed loop. All of the paper we shred is brought back to our secure facility where it is baled and then shipped to mills where it is then made back into paper products.
Why Shred Your Documents?
Your organization must comply with laws and regulations, requiring that it protect certain information when it is discarded. An increasing number of laws actually require organizations to shred or face steep fines. At the federal level, FACTA (Credit Report Info), HIPAA (healthcare) and Gramm-Leach-Bliley (financial) require specific physical safeguards, such as shredding, to meet compliance. Stiff penalties could result.
Whether your customers are consumers concerned about identity theft and privacy or companies concerned with protecting trade information, you are entrusted with information that they consider to be extremely confidential. In fact, whether you know it or not, you have an "implied contract" to protect that information simply based on the fact that you are collecting data to conduct business.
Your Public Image
"Dumpster Diving" has become investigative Journalism 101. With all the privacy compliance laws, it is the first place reporters look when trying to grab a quick headline. Privacy is the newest consumer awareness issue. Confidential information in your dumpster is an easy source of sensational headlines.
Employees (past and present) have a legal right to have their personal information protected by shredding before it is discarded. Insurance records, employment applications, time cards, health record, accident reports and attendance records are examples of information that legally must be protected.
In this day and age, it is important that your organization exhibits the highest ethical standards. Casually discarding company information, whether in the form of an individual’s personal information or company trade information, shows a callous disregard for customer and shareholder welfare. It exposes customers to the threat of identity theft and other fraud. It also risks your company losing its trade secret protections in court.
Your Trade Information Rights
The courts have demonstrated many times that they will not recognize trade information protects if a company doesn't take every step to protect the information themselves. Casual disposal of information has been the basis for courts to deny trade information rights, which otherwise would have been enforceable. The U.S. Supreme Court has ruled that you forfeit the right of ownership to discarded information.
Source: National Association for Information Destruction – "Why Shred?" brochure